E-Sign

Send contracts for electronic signature directly from Kolvera. Upload a PDF, place signature and date fields, and track signing status without leaving the platform.

E-sign — PDF field placement, signing status, and audit certificate

Upload a PDF

Any PDF can be used as a signing document. Upload from the E-sign tab on a contact's detail page or from the Documents section. Maximum file size is 20 MB.

Place Fields

After uploading, drag and drop signature fields, initials fields, and date fields onto the document pages. Fields can be resized and repositioned. Assign each field to a specific signer if the document requires multiple parties.

Sequential Signing

For multi-party documents, set a signing order. Signer 2 only receives the document after Signer 1 has completed their fields. The order is configurable per document and can include yourself as one of the signers.

Self-Sign

Add yourself as a signer on any document. A self-sign step can be first (sign before sending) or last (countersign after the recipient). Your saved signature is applied automatically if one is stored.

Saved Signatures

Draw, type, or upload your signature once and save it to your profile. Saved signatures are applied to all future self-sign steps without prompting. You can update or clear your signature at any time in Settings.

Reusable Templates

Save any configured document (with field placements) as a template. Templates appear in a dropdown when creating new signing requests, so you can send the same agreement to multiple contacts without re-placing fields each time.

Audit Certificate

Once all parties have signed, Kolvera generates a tamper-evident audit certificate recording the signer name, email, IP address, timestamp, and document hash for each signature event. The certificate is attached to the final signed PDF.

Resend and Track

Status badges — each document shows its current status: Pending, Partially Signed, Completed, or Expired.
Resend reminder — send a one-click reminder email to signers who have not yet completed their fields.
Expiry — set an expiry date on a signing request. Expired links are invalidated automatically.
Download — download the completed signed PDF and audit certificate at any time from the document detail page.

E-sign is available on Pro and Agency plans only.