Scheduling Links

Share a public booking link and let prospects pick a time that works — no back-and-forth emails, no double-bookings, automatic Google Meet link included.

Scheduling link — public booking page with available slots and timezone detection

Setup

  1. Create a scheduling link — go to Settings, open Scheduling Links, and click New Link. Give it a name (e.g. "30-min Intro Call") and set the meeting duration.
  2. Set your availability — add separate time windows for each weekday, including multiple windows per day. An end earlier than its start continues into the next day (for example, 10 pm–1 am). Days without windows are closed. Each link can use your shared defaults or its own weekly schedule. Hours use your account timezone. Add buffer time before and after meetings and date-range blocks for leave.
  3. Manage through your AI assistant — scheduling MCP tools can create, read, update, archive and restore your links; configure calendars, desks, reminders and availability; and preview bookable slots before sharing a link.
  4. Copy and share the link — paste it into your email signature, campaign footer, or send it directly. The link is permanently accessible at a unique public URL.

How It Works

Public booking page — visitors see a clean page with your name, meeting title, duration, and available slots. No Kolvera account is required to book.
Timezone-aware — the booking page detects the visitor's local timezone and displays all slots in their time. Slots are stored as UTC and converted on render.
Booking confirmation — on booking, the visitor receives a confirmation email with the meeting details and a Google Meet link. You receive a notification in Kolvera.
Booking reason — add discussion options to a link to ask visitors what they would like to discuss. Their selection, company and notes appear in your booking notification.
Booking source — meeting details and contact history retain the referring website when available, plus source and UTM tags from the shared link. For example, add ?utm_source=your-website&utm_medium=website&utm_campaign=booking to a booking URL. Source tags describe the link; they are not verified evidence of a referral. Browsers may omit the referring website, and earlier bookings have no captured source.
Google Meet link — a unique Meet link is generated automatically for every booking. No manual link creation required.
Availability rules — Kolvera checks your Google Calendar in real time and hides slots that are already occupied. Buffer times and minimum notice periods are enforced automatically.
Notifications — new bookings and cancellations appear in the Kolvera notification centre and are emailed to you immediately.