Talent Pool

A tab inside a Desk where you pool candidates directly against that client — no Reverse Market Profile required — with stackable filters for fast shortlisting. Open a desk and switch to its Talent Pool tab; you can also add someone to a pool straight from the Chrome extension.

Direct Pooling

A Talent Pool links candidates directly to a client Desk by pooling a candidate against a Desk and they appear in that Desk's pool immediately, no Reverse Market Profile required first. It's built for headhunting: a fast, curated shortlist you keep warm against a specific client's needs. From a pooled candidate you can still open or generate a Reverse Market Profile aligned to this desk, in a drawer without leaving the tab.

Multi-Desk Membership

A single candidate can sit in several desks' pools at once. Pooling a candidate against one desk doesn't remove them from another — membership is per-desk, so a strong candidate can be in play across multiple mandates.

Stackable Filters

Layer filters to narrow a pool quickly. Filters stack — each one further refines the list rather than replacing the last.

Columns

Time-in-role normalisation converts varied source data into a consistent in-role figure, so the tenure band filter and the In-role column line up across every candidate in the pool.

Status actions and history

The Action column sits beside Status. Selecting LVM opens an editable voicemail SMS draft when SMS is available and the candidate has a phone number. Review the message and click Send when ready; changing status never sends it automatically. In Settings → Automations, admins can save the team default and each member can save a personal override. Reset your override to inherit the team wording.

Select Wrong Number to review the exact phone number before removing it from the profile. You can also choose to remove the person from the current talent pool or prospect list. Other numbers, notes, history and unrelated memberships are kept. Cancel leaves everything unchanged.

Selecting Scheduled Call Back opens the callback scheduler. Selecting Internal IV opens an interview booking for you and the candidate. Client interviews are booked from the Job shortlist. Talent Pool and shortlist status changes appear in the candidate's activity, including bulk updates, subject to your record access.

Adding Candidates

Pool candidates from wherever you find them. Review the saved candidate details and available filters after adding someone.

1. People list — select candidates and use Add to Talent Pool.
2. Hot List — pool candidates from a curated Hot List.
3. Chrome extension — pool a candidate straight from LinkedIn while sourcing.
4. MCP — pool candidates programmatically via the Kolvera MCP tools.

Submitting to a client job

Prepare a pooled candidate for a client job, then review the submission. To record a submission made outside Kolvera, untick Send submission email and choose Mark as submitted. The candidate enters the job's Submitted stage without sending an email or needing a sending inbox. To send from Kolvera, keep the box ticked and review the client contact, inbox, message and attachments before Submit & send.

Suggestions

The pool surfaces suggested candidates — people who fit the client but aren't pooled yet — so you can grow the shortlist without starting a fresh search. Review a suggestion and add it to the pool in one step.

Prepare for a client job

Use candidate preparation to choose the relevant client job and review context. This stays private until you explicitly review and send the client submission. Only the reviewed submission workflow adds the candidate to the client Shortlist. See Jobs & Shortlists for interviews, offers and placements, and Candidate Role Outreach for the controlled candidate-facing pilot.

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